The preparation · 3 minute read

A craft fair packing list
you can make your own.

The goal is a calmer morning, not a bigger pile of supplies. Start with the event’s requirements, then adapt this list to your booth.

Before you pack

Read the organizer’s instructions for arrival, unloading, table size, electricity, weather plans, and display restrictions. Venue rules vary. This checklist is a preparation aid, not a substitute for the instructions that apply to your event.

Sketch your display or set it up at home once. Check that your prices are readable and customers have a clear place to pay. Keep frequently used supplies easy to reach.

Your sixteen-point check

1. Confirm arrival time, loading instructions, and booth number.
2. Read the organizer’s requirements for the event and venue.
3. Check weather and site conditions before loading.
4. Count the products you plan to bring.
5. Pack clear price labels and signage.
6. Pack tables, coverings, and display fixtures.
7. Confirm tent, anchoring, and weight rules with the organizer.
8. Charge payment devices and pack backup power.
9. Test the payment setup before leaving.
10. Bring change if you plan to accept cash.
11. Pack bags, wrapping, and receipt supplies.
12. Bring business cards or a clear link to your shop.
13. Pack tape, scissors, clips, and simple repair supplies.
14. Bring water, food, and personal essentials.
15. Plan parking, loading help, and breaks.
16. Photograph the display and record your opening inventory.

Free HTML worksheet. Open in a browser and print or save as PDF. No email required.

Pack in the order you’ll need things

Load so the setup essentials are accessible first. Keep payment tools, small supplies, and personal essentials together. Protect fragile products with packaging suited to the items you sell. Label boxes so a helper can find things without unpacking everything.

Leave room for the review

Bring a way to note what sold and what people asked for. After the event, write down missing supplies while you still remember them. Reuse the checklist, but improve it from your own experience.

Before booking another booth, compare the event’s costs and hours with the revenue you actually brought in. A well-packed booth helps the day run more smoothly; it doesn’t guarantee that the market is a good financial fit.